For online and hybrid coaches earning $3K–$30K/month

Your coaching is strong. Your backend is costing you clients.

CoachStack installs the backend your business is missing. GHL CRM, automations, client onboarding, retention sequences, and delivery ops — built from scratch in 60 days, handed off documented, and yours to run forever.

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60-Day Build GuaranteeNo Obligation Audit15 Minutes

CoachStack takes a limited number of new builds each month. Current availability: 3 spots remaining.

Joined by 100+ coaches — from $3K months to $15K weeks.

100+

Coaching businesses served

$100K+/mo

Peak client revenue

3-6 wk

Delivery window

5x

Average revenue lift

First workflows live in 3-6 weeks. Full build in 60 days.

See how the system works

No Ads. No Burnout. No CRM Mess.

The bottleneck

GHL Backend Systems for Fitness Coaches Who Refuse to Stay Capped

Three structural leaks every coaching business hits between $3K and $30K per month.

You're losing leads.

Your follow-up is manual. AI fixes this — qualified leads get touched automatically, 24/7, without you. Stop letting prospects ghost because your inbox got buried.

Your delivery is messy.

Client onboarding is different every time. No SOPs, no consistency, no system for what happens when someone ghosts or asks for a refund.

You're capped at your capacity.

You're doing admin, delivery, sales, and coaching. There's no version of scaling that doesn't require cloning yourself unless the backend is automated.

Book a no-cost Backend Audit

Old vs new

Two ways to run a coaching business. One scales.

The old way
The CoachStack way
Manual onboarding via email
Automated same-day onboarding sequence
Follow-up in your head or a spreadsheet
CRM pipeline with automated follow-up
No visibility into at-risk clients
Pulse dashboard with retention triggers
Different process every time
Documented SOPs your team can run
You're doing admin at 10pm
System runs without you
Manual follow-up — you DM leads one by one
Automated sequences follow up based on behavior
5–10 messages to book a call, 50% no-shows
Calendar fills itself, smart reminders = 80% show rate
You manually send everything after they sign
Onboarding fires automatically, zero delay
Clients go quiet, you don't notice until they cancel
Churn alerts catch disengaged clients early
Revenue swings $2K–$8K month to month
Predictable MRR with 20–30 hour weeks

In their words

Coaches who installed the system.

Verbatim quotes from real CoachStack clients.

"The most chill call I've ever had. The system brought the lead warm. I just closed."

— Simon W., OKIRU

"I hit $10,450 this month. I had no idea the system would work this fast."

— Josh D., Online coach

"Had a $15,000 week. The system had been running for six weeks at that point."

— Daniel, Hybrid coach

The process

GHL Setup for Online Fitness Coaches — Installed in 60 Days

Same five phases every time. No surprises. No scope creep.

01

Discovery

We audit your ops, CRM, leads, and delivery. Build the gap map.

02

System Build

Architect the backend stack. CRM design, automation logic, comms framework.

03

CRM Configuration

Live GHL build. Pipelines, tags, sequences, triggers — all wired.

04

Delivery Automation

Onboarding, retention, refund recovery, renewals automated end-to-end.

05

Handoff + Training

Walk-through call, Loom library, SOP package, 30-day support window.

See the full breakdown

Client results

Real coaches. Real numbers.

A snapshot. Full case studies live on the results page.

Case study

OKIRU — Simon Wang

Built MRR through structured backend install in 60 days.

Case study

Josh Da Silva

3x client retention after delivery system install.

Case study

Name withheld by request

Backend rebuild closed 67% of churn before renewal window.

See all client results

What's in the build

Everything you walk away with.

Itemized. Nothing vague. Nothing locked behind a retainer.

  • GHL CRM configuration — full pipeline build
  • AI-assisted lead follow-up sequences
  • Automated client onboarding — same-day trigger
  • Retention engine — 30/60/90-day at-risk triggers
  • Delivery workflow SOPs — your team can run it
  • Loom walkthrough library — every component documented
  • 30-day post-handoff support window

Pricing

What's the investment?

No fixed packages. No upsells. Just a scope that matches where you are.

Every build is scoped to where you are and what you actually need. No fixed packages, no upsells. The audit call tells us both what it costs and whether it makes sense.

Most coaches find the system pays for itself within the first 60 days. We'll show you the math on the call.

Book a Free Audit to Get Your Custom Scope

FAQ

Common questions.

More answers on the contact page.

An OBM manages existing systems. We build the systems first, then hand you the keys. We're the infrastructure layer, not ongoing headcount.

We guarantee delivery: if we don't ship the build in 60 days, we extend support at no cost until it's live. Revenue outcomes depend on your offer, market, and effort — but the system itself is on us.

Yes. The backend stack adapts to 1:1, group, hybrid, and course-based delivery. We scope onboarding, retention, and comms flows to match your model.

If you're between $3K and $10K with real clients, the system removes the admin ceiling holding you there. Under $3K with no clients, the system is overkill — fix offer and traffic first.

Backend isn't a substitute for lead flow. If you have existing clients but no inbound pipeline, the build still pays off through retention, upsells, and reactivation. If you have zero clients, start with offer and traffic.

We work inside your existing stack when it makes sense (GHL is our home base). If your current setup is duct tape, we'll show you the migration path on the audit call.

No. You need to be available for the handoff call and know your own business. We handle every technical piece and document it on Loom so your team can run it without you.

The backend audit is no-cost. If we move forward, pricing depends on the scope of your build. Range starts at $2,500 CAD for a scoped engagement. Full DFY builds sit higher. We'll tell you exactly after the audit.

60 days end-to-end. First workflows go live in weeks 1-3, full handoff by day 60. Same five phases every time. No scope creep.

If we don't ship the build in 60 days, we extend support at no cost until it's live. The timeline is on us.

Yes — GHL is the core CRM we build on. If you're on another platform, we'll migrate you. The whole build, including pipelines, automations, and dashboards, runs in your GHL account that you own.

Everything. Your GHL account, your automations, your SOPs, your Loom library, your pipelines. We hand you the keys. No lock-in, no monthly retainer required.

Stop running a coaching business on spreadsheets and hope.

Book a free 15-minute backend audit. We'll tell you exactly what's broken and what it's costing you.

Claim My Free Backend Audit Now See proof first
60-day delivery guarantee. If we don't ship the build in 60 days, we extend support at no cost until it's live.
  • No obligation
  • 15 minutes
  • Real diagnosis

CoachStack takes a limited number of new builds each month. Current availability: 3 spots remaining.

Keep reading

How It Works

The 60-day backend install, phase by phase.

Client Results

Case studies from coaches who installed CoachStack.

Book Your Audit

15-minute backend diagnostic call.

Book My Free Audit