You're losing leads.
Your follow-up is manual. AI fixes this — qualified leads get touched automatically, 24/7, without you. Stop letting prospects ghost because your inbox got buried.
For online and hybrid coaches earning $3K–$30K/month
Your coaching is strong. Your backend is costing you clients.
CoachStack installs the backend your business is missing. GHL CRM, automations, client onboarding, retention sequences, and delivery ops — built from scratch in 60 days, handed off documented, and yours to run forever.
60-Day Build GuaranteeNo Obligation Audit15 Minutes
CoachStack takes a limited number of new builds each month. Current availability: 3 spots remaining.
Backend systems for coaches earning $3K to $30K a month.
60 day
Build window
GHL
Native CRM — no bolt-on app
3-6 wk
First workflows live
First workflows live in 3-6 weeks. Full build in 60 days.
See how the system works
No Ads. No Burnout. No CRM Mess.
The bottleneck
GHL Backend Systems for Fitness Coaches Who Refuse to Stay Capped
Three structural leaks every coaching business hits between $3K and $30K per month.
Your delivery is messy.
Client onboarding is different every time. No SOPs, no consistency, no system for what happens when someone ghosts or asks for a refund.
You're capped at your capacity.
You're doing admin, delivery, sales, and coaching. There's no version of scaling that doesn't require cloning yourself unless the backend is automated.
You're losing leads.
Your follow-up is manual. AI fixes this — qualified leads get touched automatically, 24/7, without you. Stop letting prospects ghost because your inbox got buried.
Your delivery is messy.
Client onboarding is different every time. No SOPs, no consistency, no system for what happens when someone ghosts or asks for a refund.
You're capped at your capacity.
You're doing admin, delivery, sales, and coaching. There's no version of scaling that doesn't require cloning yourself unless the backend is automated.
Old vs new
Two ways to run a coaching business. One scales.
The old way
The CoachStack way
Manual onboarding via email
Automated same-day onboarding sequence
Follow-up in your head or a spreadsheet
CRM pipeline with automated follow-up
No visibility into at-risk clients
Pulse dashboard with retention triggers
Different process every time
Documented SOPs your team can run
You're doing admin at 10pm
System runs without you
Manual follow-up — you DM leads one by one
Automated sequences follow up based on behavior
5–10 messages to book a call, 50% no-shows
Calendar fills itself, smart reminders = 80% show rate
You manually send everything after they sign
Onboarding fires automatically, zero delay
Clients go quiet, you don't notice until they cancel
Churn alerts catch disengaged clients early
Revenue swings $2K–$8K month to month
Predictable MRR with 20–30 hour weeks
Client results
Real coaches. Real numbers.
Direct quotes and signed case-study results from CoachStack clients.
"The most chill call I've ever had. The system brought the lead warm. I just closed."
— Simon W., OKIRU
"I hit $10,450 this month. I had no idea the system would work this fast."
— Josh D., Online coach
"Had a $15,000 week. The system had been running for six weeks at that point."
— Daniel, Hybrid coach
Case study
OKIRU — Simon Wang
Built MRR through structured backend install in 60 days.
Case study
Josh Da Silva
3x client retention after delivery system install.
Case study
Name withheld by request
Backend rebuild closed 67% of churn before renewal window.
The process
GHL Setup for Online Fitness Coaches — Installed in 60 Days
Same five phases every time. No surprises. No scope creep.
01
Discovery
We audit your ops, CRM, leads, and delivery. Build the gap map.
02
System Build
Architect the backend stack. CRM design, automation logic, comms framework.
03
CRM Configuration
Live GHL build. Pipelines, tags, sequences, triggers — all wired.
04
Delivery Automation
Onboarding, retention, refund recovery, renewals automated end-to-end.
05
Handoff + Training
Walk-through call, Loom library, SOP package, 30-day support window.
What's in the build
Everything you walk away with.
Itemized. Nothing vague. Nothing locked behind a retainer.
- GHL CRM configuration — full pipeline build
- AI-assisted lead follow-up sequences
- Automated client onboarding — same-day trigger
- Retention engine — 30/60/90-day at-risk triggers
- Delivery workflow SOPs — your team can run it
- Loom walkthrough library — every component documented
- 30-day post-handoff support window
Pricing
What's the investment?
No fixed packages. No upsells. Just a scope that matches where you are.
Every build is scoped to where you are and what you actually need. No fixed packages, no upsells. The audit call tells us both what it costs and whether it makes sense.
Most coaches find the system pays for itself within the first 60 days. We'll show you the math on the call.
FAQ
Common questions.
More answers on the contact page.
The backend audit is no-cost. If we move forward, pricing depends on the scope of your build. Range starts at $2,500 CAD for a scoped engagement. Full DFY builds sit higher. We'll tell you exactly after the audit.
60 days end-to-end. First workflows go live in weeks 1-3, full handoff by day 60. Same five phases every time. No scope creep.
If we don't ship the build in 60 days, we extend support at no cost until it's live. The timeline is on us.
Yes — GHL is the core CRM we build on. If you're on another platform, we'll migrate you. The whole build, including pipelines, automations, and dashboards, runs in your GHL account that you own.
Everything. Your GHL account, your automations, your SOPs, your Loom library, your pipelines. We hand you the keys. No lock-in, no monthly retainer required.
Weighing options? Read CoachStack vs an OBM or VA, CoachStack vs DIY GoHighLevel, or the backend systems guide.
Stop running a coaching business on spreadsheets and hope.
Book a free 15-minute backend audit. We'll tell you exactly what's broken and what it's costing you.
60-day delivery guarantee. If we don't ship the build in 60 days, we extend support at no cost until it's live.
- No obligation
- 15 minutes
- Real diagnosis
CoachStack takes a limited number of new builds each month. Current availability: 3 spots remaining.
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